Free 5+ Rebuttal Letter Templates PDF

By   June 24, 2019

Rebuttal Letter Templates are written for denial of the accusation imposed by the employers. These letters must be professional and formal to explain their position. The employee must control his/her emotions and should write the letter calmly. The main reason for writing these kinds of letters is accusation of violation of company policy, poor performance rating, and wrong suspension.

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It is obvious that anyone will become angry. But when you are writing to your boss then you must be cool minded. Sometime the words used in the letter are so much rude that it makes the employee look argumentative. First of all you must research on the policies of company for accusation and other charges they have put on you. Then start writing the rebuttal letter in your defense.


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Also the rules for filing rebuttal letter are different in companies. You can ask the HR for getting proper information. Then collect all the documents required for proving your positive performance and getting relief from any kind of accusation.


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Writing the Rebuttal letter

The rebuttal letter is easy to write when you know proper format. But as it is rebuttal then you must not be angry while writing the letter. Also it should not contain any data that can annoy your employer and turn against you. If you are falsely accused of the mistake that you haven’t committed then for sure you will be filled with anger.


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If you are not able to think about the things you should mention in the letter then use Rebuttal letter templates for your help. Here are some of the tips that will be helpful in writing the perfect letter.

  • Do not show any trait of negativity in your mind or words.
  • Be specific and present your matter clearly. The employer must decipher what you want to say through this letter. You can include job skills, performance and attendance in the letter.
  • Mention your positive performance in past and the projects that you have handled well


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  • Show your professionalism and be polite with your words. There may be conflict between your and employer’s thought and you should present your point of view in a decent way. Remember that this is official letter and you are writing to your employer.
  • Attach the supportive documents or the evidence. Your disagreement on some points will be approved if you have proper proof in support of your point.

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  • Do not leave any important detail in your letter. This letter is specifically written to provide the necessary information to your employer.
  • End the letter with brief summary of what you have written in the letter.

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Rebuttal letter Template Free Download

Rebuttal letter Template Free


Rebuttal letter templates are designed especially for the people unaware of the format. You just need to add the detail to be filled in the letter. You can send these letters as email or can send the printed letter to them. Check the grammar and spelling mistakes before sending the letter to the concerned manager.

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